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Template — not legal advice

This page is a starter template for a conference platform. It must be reviewed and adapted by qualified counsel for [ORGANISATION NAME] before the site goes live. It does not constitute legal advice and should not be treated as a finished, enforceable legal document.

Accessibility Statement

Last updated:

Operator placeholders appear as [LIKE THIS]. Replace them before launch.

1. Our commitment

[ORGANISATION NAME] aims to make our conference platform and Events usable by as many people as possible. This Accessibility Statement describes our digital and physical accessibility goals, how to request accommodations, and how to report barriers. It is an operational template — verify claims against your actual product and venues before publishing.

2. Digital accessibility target

We target conformance with the Web Content Accessibility Guidelines (WCAG) 2.2 Level AA for public pages of this platform, including registration, schedule, speaker, and policy surfaces. That means we design and test for perceivable, operable, understandable, and robust experiences, including:

  • Keyboard access to interactive controls
  • Visible focus states and skip links where appropriate
  • Text alternatives for meaningful images
  • Sufficient colour contrast for primary text and controls
  • Resizable text without loss of essential content
  • Form labels, error identification, and status messages that assistive technologies can announce
  • Semantic structure (headings, landmarks, lists) for screen-reader navigation

Known limitations and third-party embeds (maps, video players, payment widgets) may not fully meet WCAG 2.2 AA. We document significant known issues here as they are identified: [KNOWN ACCESSIBILITY LIMITATIONS].

3. Compatibility and testing

We test with modern browsers and common assistive technologies as part of our release process. Primary environments we support: [SUPPORTED BROWSERS / AT]. Automated checks and manual review are both used; neither alone guarantees full conformance.

4. Venue and physical access

For in-person Events, we work with venues to provide accessible routes, seating, restrooms, and service-animal policies consistent with local law. Venue-specific details (entrances, elevators, parking, quiet rooms) are published on each Event's venue page when available, and may also be requested from [CONTACT EMAIL].

  • Primary venue accessibility summary: [VENUE ACCESSIBILITY SUMMARY]
  • Accessible parking / drop-off: [PARKING / DROPOFF INFO]
  • Mobility equipment or onsite assistance: [ONSITE MOBILITY SUPPORT]

We cannot guarantee that every historic or third-party venue is fully barrier-free. When limitations exist, we will describe them honestly and work with you on alternatives.

5. Captions, transcripts, and recorded sessions

For live virtual or hybrid sessions, we aim to provide captions where the platform and production setup allow. For recorded sessions released to attendees or the public, we aim to provide captions and, where practical, transcripts or searchable text alternatives.

  • Live captioning default for this Event series: [LIVE CAPTIONING DEFAULT — YES/NO/PARTIAL]
  • Post-event recording access and caption timeline: [RECORDING / CAPTION TIMELINE]

If you need a specific format (for example, advance materials, CART, or a sign-language interpreter), submit an accommodation request as early as possible using the process below.

6. How to request an accommodation

We encourage requests as soon as you register, and no later than [ACCOMMODATION REQUEST DEADLINE] before the Event start date when possible. Late requests will still be considered; some services may take longer to arrange.

  1. Email [CONTACT EMAIL] with the subject line "Accessibility accommodation".
  2. Include your name, registration email, Event name, and a description of the accommodation you need (you do not need to share a diagnosis).
  3. Tell us any timing constraints (for example, which days or sessions matter most).

We will acknowledge receipt and work with you on a reasonable accommodation. Examples we commonly support when feasible: reserved seating, dietary needs tied to medical requirements, materials in alternate formats, quiet-room information, and assistance locating accessible routes.

7. How to report a barrier

If you encounter an accessibility barrier on this website or at an Event, please tell us:

  • Email: [CONTACT EMAIL]
  • Include the page URL or Event location, what you were trying to do, what went wrong, and your browser or assistive technology if relevant

We aim to respond within [RESPONSE TIMEFRAME] and will prioritize barriers that block registration, essential Event information, or safe physical access.

8. Feedback and continuous improvement

Accessibility is ongoing. We welcome feedback from attendees, speakers, and sponsors, and we track remediation of high-impact issues in our product and operations backlog.

9. Formal complaints

If you are not satisfied with our response, you may escalate to [ESCALATION CONTACT]. Depending on your location, you may also have rights under disability or equality law, including the ability to contact a regulatory body: [RELEVANT REGULATOR OR ADR].

10. Preparation date

This statement template was last prepared on the date shown at the top of this page. Operators should re-verify venue and product claims before each major Event.