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All Things AI

Template — not legal advice

This page is a starter template for a conference platform. It must be reviewed and adapted by qualified counsel for [ORGANISATION NAME] before the site goes live. It does not constitute legal advice and should not be treated as a finished, enforceable legal document.

Cookie Policy

Last updated:

Operator placeholders appear as [LIKE THIS]. Replace them before launch.

1. Overview

This Cookie Policy explains how [ORGANISATION NAME] uses cookies and similar technologies on this conference platform. It should be read with our Privacy Policy. Cookie consent rules vary by jurisdiction; configure your banner and defaults to match [JURISDICTION] requirements before launch.

2. What cookies are

Cookies are small text files stored on your device when you visit a site. Similar technologies include local storage, session storage, pixels, and software development kits that store or read identifiers. We use "cookies" here to cover these technologies for simplicity.

3. How we categorize cookies

Essential cookies

These cookies are necessary for the platform to function. They enable security, authentication, load balancing, fraud prevention, ticket checkout integrity, and remembering choices that are strictly necessary (for example, that you dismissed a required system notice). The site cannot operate correctly without them, so they are set without optional consent where the law allows.

Examples of essential purposes on an events platform:

  • Keeping you signed in during a session
  • Protecting forms and APIs against cross-site request forgery
  • Maintaining shopping-cart or multi-step registration state
  • Storing a cookie-preference decision so we do not re-prompt every page load
  • Recording referral or attribution codes required to complete a registration flow you initiated

Analytics cookies

Analytics cookies help us understand how the platform is used so we can improve content, navigation, and Event operations. They are not used to show third-party advertising on other sites under this template unless you add that capability and update this policy.

Where required, analytics cookies are set only after you opt in (or after another valid lawful basis your counsel approves). You can change your choice at any time (see Section 5).

4. What our analytics actually measure

When analytics are enabled, we typically measure aggregate product and marketing performance, such as:

  • Page views, referrers, and navigation paths through the site
  • Which Event pages, speaker profiles, and schedule views are most used
  • Funnel steps for registration (for example, view ticket → start checkout → complete registration), without storing full payment card data in analytics tools
  • Device category, browser family, and approximate geographic region (city/country level, not precise GPS)
  • Campaign performance for links that include UTM parameters (source, medium, campaign)
  • Error rates and performance signals that help us fix broken pages

Analytics tools may assign a pseudonymous identifier to your browser so visits can be counted as part of a session. We configure tools to avoid collecting unnecessary free-text fields that might contain personal data. Tool name(s) used in production: [ANALYTICS PROVIDER(S)].

5. How to change your preferences

You can control non-essential cookies in several ways:

  • On-site preference centre: [COOKIE PREFERENCE URL OR UI LOCATION] — open this control to allow or refuse analytics cookies. Your choice is stored so we can honour it on later visits from the same browser.
  • Browser settings: most browsers let you block or delete cookies. Blocking all cookies may break sign-in, registration, or checkout.
  • Global Privacy Control / similar signals: if we honour browser-level opt-out signals in your region, we will document that behaviour here: [GPC / SIGNAL HANDLING].

Withdrawing analytics consent does not affect essential cookies needed to run the site. It also does not erase historical analytics events already collected in aggregate form; it stops or limits further optional measurement according to how the tooling is configured.

6. Cookie duration

  • Session cookies expire when you close the browser (or after a short idle period).
  • Persistent cookies remain until they expire or you delete them. Preference and analytics identifiers typically last from days to months: [ANALYTICS COOKIE MAX AGE].

7. Third parties

Some cookies are set by third parties that provide authentication, payments, video, or analytics. Those parties may process data under their own policies. Primary third parties: [LIST KEY VENDORS].

8. Updates

We may update this Cookie Policy when our technologies or legal requirements change. Check the "Last updated" date at the top of this page.

9. Contact

Questions about cookies or this policy: [CONTACT EMAIL].